Policy Q&A
What is the purpose of the Conflict of Interest Policy?
The purpose of this policy is to ensure that all elected officials of the Tahltan Central Government act honestly and in the best interests of the Tahltan Nation, preventing any situations where their personal interests could interfere with their duties.
Who does this policy apply to?
This policy applies to all members of the TCG Board of Directors, which makes important decisions for the Tahltan Nation. It also applies to their roles in other related organizations.
The employee Conflict of Interest Policy is currently under review to ensure a consistent approach with this new policy that only applies to TCG elected officials.
What is a Conflict of Interest?
A Conflict of Interest occurs when an elected official’s personal interests, or the interests of someone close to them, could influence their decisions or actions regarding their official duties. Elected officials are required to declare any conflicts as soon as they arise, so that TCG can manage them appropriately and ensure trust in its decision-making process.
What happens if an elected official violates this policy?
If an official violates this policy, they might face actions ranging from a warning to removal from office, depending on the severity of the violation.
How are conflicts of interest reported and investigated?
If someone suspects an elected official has a conflict, they can report it to the Chief Administrative Officer. The TCG Board will investigate, and if necessary, conduct a third-party review to ensure fairness and transparency. Kuwegāhn, a traditional resolution process based on Tahltan values and beliefs, may also be used to address the conduct and restore relationships.
Can elected officials accept gifts?
Generally, elected officials should not accept gifts that could influence their decision-making. However, they can accept small gifts (worth $150 or less), gifts given by close friends or family, or gifts common in their work context, as long as these do not compromise their objectivity.
What does this policy define as bribery and corruption?
Bribery is when someone offers or gives something valuable to influence another person’s actions. Corruption is when someone in power misuses their position for personal gain. Both actions are strictly prohibited by this policy.
Who does this policy apply to?
This policy applies to all TCG personnel, including elected officials, employees, contractors, agents and any other representatives engaged by TCG.
Additionally, the expectations outlined in the policy may also apply to third parties as a condition of doing business with TCG or receiving benefits from it. This means that businesses listed on the Tahltan Business Registry may also be held accountable under this policy.
If I see someone breaking this policy, who should I report it to?
You should report any suspected violations to the Chief Administrative Officer (Compliance Officer). If the concern is about the Compliance Officer, report it to the Chief Financial Officer or someone on the TCG Executive Committee.
What should I do if I’m scared that I might get punished for reporting a problem?
The policy protects anyone who reports concerns in good faith. You should still report the issue because you will be punished for making a report that turns out to be untrue, as long as you acted sincerely.
What happens to someone if they are caught violating this policy?
If someone is found to have violated the policy, they may face serious consequences. This can include disciplinary actions like warnings, mandatory ethics training, or even termination from their position. Proposed changes to TCG’s Bylaws will provide for termination of elected officials if they violate this policy. Additionally, the new Oath of Office specifically addresses bribery and corruption in the election process.
How does this policy apply to other businesses that work with TCG?
The policy also applies to third parties, including businesses that want to work with TCG. These businesses must follow the same rules about preventing bribery and corruption to be part of TCG’s programs or services.
The Oath of Office formalizes each elected TCG officials’ commitment to act in the best interests of the Nation and not use their position for personal gain; to conduct themselves in a good way by respecting our culture, teachings and people; and to provide responsible and accountable leadership. The Oath is in the form of an affidavit, which is a legal document giving it higher legal standing and binding the individual to tell the truth. Therefore, the Oath acts as a deterrent against dishonesty and provides increased legal protection against disputes in cases regarding an individual’s conduct or responsibilities.